Contents:

• Scenario:
• Setup Considerations
• Setting up a discount that shows up on the handling order
• Setting up a discount that doesn't show up on the handling order

How-To Scenario:

Lets assume you want to set up a discount (or a surcharge) on a handling fees service, that only applies to special cases like orders for a certain debtor, during peak hours or for certain flight types for example.

Setup Considerations:

Before creating such a discount or surcharge you have to consider the following before finalizing the setup:

1. Visibility on Order/Invoice:

• Determine whether the discount or surcharge should be prominently displayed as a separate line on the handling order or invoice. this is probably the most important consideration.

If you show for example a 12% discount a EUR 600,- handling, the handling order might look like this:

Or, if you don't want to show the discount or surcharge on the handling order (but apply it silently) it will look like this:

In the first case you'll have to create a separate product, and in the latter case just an extra price agreement in the existing product will do.

2. Nature of Discount:

• Decide whether the discount should be a fixed amount or a percentage of the base price.
• A fixed amount may be preferable if consistency is crucial, ensuring a specific reduction regardless of variations in the base price.
• Opting for a percentage allows for flexibility, tying the discount directly to the fluctuations in the base price. This becomes particularly relevant when handling different orders with varying characteristics, such as debtor preferences or diverse flight types.

Setting up a discount that shows up on the handling order

To make the discount show up on the handling order, we'll create a separate product.

1) Set up a discount product that will be shown on the handling order. Apart from the name, the settings will most probably be like this:

Note:

An essential checkbox to consider is the 'Show on handling order if price is 0'. This checkbox should remain unchecked. This is because we will configure the product to be automatically included in every order. By doing so, the product will always appear on the order, but if it is not applicable, the price will be set to 0 and it will be hidden.

2) Please establish a pricing agreement for the newly discounted product.

• If the discount is a fixed amount, it should be represented as a negative price. e.g "-50"
• If the discount is a percentage, it should be expressed as a negative percentage, as shown in this example.
• Conversely, if there is a surcharge, the values should be positive.
• The pricing agreement can be configured to filter based on various criteria, ensuring that the discount is only applied when appropriate.
• In all other scenarios, the price of the discounted product will be zero, and it will not be displayed on the order form due to the settings configured for the product.

3) Configure the new discount product as a child product of the product(s) it should be applied to. In this example that can be done in the HANDLING product, in the 'child products' tab:

It is essential to ensure that the 'auto add' checkbox is selected to guarantee that the discount product is automatically included in the order when the handling product is added. It is important to note that this does not imply that a discount will be applied to the handling order. If no price agreement is applicable, the product's price will be zero and it will not be displayed.

Additionally, in the provided image, there is already a product named 'HANDLING SURCHARGE'. This product is utilized for applying surcharges, typically for night or holiday handlings. To ensure that these surcharges are displayed with a distinct name on the handling order, a separate product is required. Furthermore, since they are distinct products, BOTH the night surcharge and discount could be applied. This would not be possible if a single 'HANDLING DISCOUNT/SURCHARGE' product with multiple price agreements was used.

Setting up a discount that doesn't show up on the handling order

To address this matter, it is necessary to establish a new price agreement within the current HANDLING product. The resulting price agreements should resemble the following:

Explanation:

FBO One will always initiate a search for a fixed price within the specified category of the order. In the provided example, the category is CAT06, with a fixed price of EUR 600. Subsequently, the system will evaluate any applicable percentage discounts. In this particular case, the system identifies a price agreement specifying 88% of the base price and calculates the final price by multiplying EUR 600 by 0.88, resulting in a discounted price of EUR 528. It is important to note that this discount will only be applied if the price agreement for the 88% discount is valid. In the given example, the discount is valid for Royal or Government flights only. For all other orders, no discount woud be applied.