Note: In order to access and maintain the exchange rate tables the user is required to have view and edit permissions on the 'ExchangeRate' authorisation entity.
If you do not have the required permissions to carry out the steps described below, please contact your local systems administrator assistance.

How are currency conversion applied:

FBO One follows the following rules for currency conversions:

1. The timezone applied is the local time (LT) of the FBO.

2. The exchange rate applied for the open orders 'Amount Due' is based on the current date/time.

3. The exchange rate applied for cash payments, such as cash and credit card, are based on the date/time (LT) that the payment was logged.
4. The exchange rate applied for Payments by fuel cards (carnets), which are considered 'still to be received', are based on the current date/time.

5. The exchange rate applied to invoiced orders is based on the invoice date.

6. In the event that the reverse conversion rate is required FBO One applies the inverse exchange rate 

   eg: EUR to USD is defined: 1.336; FBO One computes USD to EUR as: 1/1.336.

Inserting new or amending exisiting exchange rates:

• Search key word 'Exchange rates' via the menu search bar
  

• Inserting a new exchange rate can be accopmlished via the 'Add New' button. 
  
  
  
  

• Updating an exisiting exchange rate can be accomplished via the 'Edit' button.
  

Pro tips:

• Todays exchange rate should always be entered as a 'New' rate.
• Avoid back dating exchange rates as this will impact past un invoiced orders as the orders/payments will be recalculated.
• Avoid editing or deleting an exisiting exchange rate, unless there is an error, as this will impact past un invoiced orders as the orders/payments will be recalculated.
• Always keep the same currency pairing direction e.g EUR to USD or USD to EUR but not both
• The applied exchange rate can be displayed on Receipt/Invoice:
  • When configured the report variable ~ExchangeRateTextValueFromChargedToBookingCurrency~ will display the exchange rate between the Order Currency (USD) and the Default Booking Currency (EUR). Maximum of 6 decimals eg: USD to EUR: 0.78125
• Expired exchange rates can be viewed by selecting 'Show expired exchange rates'