FBO One is designed to accommodate various currencies and forms of payment (FOP), with your standard configurations set up during the system's commissioning. However, if you need to enable a new debtor to pay in a different currency or choose an alternative payment method for an existing currency, here's the process to make the adjustment.

1. Create a new Currency 

   • • Go to Administration > Back Office > Currencies (or use the Search box, top left to find 'Currencies')
     • Use the 'Add new' button and enter the 3-letter Currency Code, in this case, we are going to add "CHF" for Swiss Franc.
     • Click 'Save'
       
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2. Enter the Exchange Rate for the new Currency 

   • • Go to Administration > Back Office > Exchange Rates' section (just below 'Currencies')

     • Use the 'Add new' button to define the Exchange rate you wish to apply when Converting from EUR-CHF

     • Use the 'Valid from' field to define the date from which this rate is applicable, then 'Save'

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3. Create the new Form(s) of Payment

   • • Go to Administration > Payments > Forms of Payment

     • Use the 'Add new' button to add the new Form(s) of Payment (i.e. for CHF you could have 'Cash CHF' as well as 'Visa CHF' etc.

     • For a description of all the field options please refer to Forms of payment administration
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     • In this case, we have created three Forms of Payment have been created for the CHF Currency:
   • NOTE: DEBTOR TO CHARGE
     • Displays a drop-down of available debtors. If set, the order is Invoiced with this Debtor charged instead of the Invoice Debtor.
     • Set this when the Invoice is settled by a Credit Card company or Clearing House.
     • This field is mandatory if 'Credit type' is set to 'Carnet'.
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4. Assign the new Form of Payment to the Client(s) as a Default

   • • To locate the debtor, use the Global Search box or select the organization name on the Administrations > Contacts > Organizations screen

     • Under the 'Contracts' tab, add or edit the product group(s) contracts to select the default form of Payment (per location) and product group.

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5. Test and Assign the new Form of Payment

   • • If we now create an order for this Client the default form of payment will automatically be selected.

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     • If we take an existing order and change the debtor to our new debtor, the default form of payment will update to the debtors default FOP.
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     • Check the amounts to ensure your Exchange rate is correct

        

       

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