In FBO One, the Forms of Payment (FOP) feature includes editable fields in the Forms of Payment (Administration) screen. 

Content

• Forms of payment
• Custom values
• Use this to restrict a form of payment to specific operators. If no operators are specified, all operators can use the form of payment.

Forms of payment

Orders are invoiced based on the chosen form of payment. If the default debtor varies per FBO location, it is necessary to create a separate form of payment for each FBO location. A form of payment can include payment methods such as credit cards, cash, carnets, or invoices on account.

 

 

 

Short Name

• A free text field is required to provide the name of the form of payment. This name will be displayed for selection, on the payment receipt, and in reports. It may also be included in the export file to the accounting system. This field is mandatory.

• It is recommended to specify a form of payment for each currency and include the currency code in this field for clarity. For example, MASTERCARD EUR or MASTERCARD USD.

Description

• This is a free text field used to describe the form of payment, for example, for 'Mastercard credit card'.

Sort Index

• This is a numeric field used to determine the sort order of the form of payment in drop-down lists. A lower number will be sorted to the top compared to higher numbers.

Debtor to Charge

• This is a drop-down list of available debtors. If set, the order will be invoiced with this debtor charged instead of the invoice debtor. This is applicable when the invoice is settled by a credit card company or clearing house.
• Note: This field is mandatory if 'Credit type' is set to 'Carnet'.

Allow order approval when the order is not paid in full

• This is a checkbox that allows orders with this form of payment to be approved in the back office for invoicing, even if the order is not paid in full.

Name on Invoice

• This is a free text field used to specify the text that will appear on the invoice for this form of payment. For example, if cash or credit card payments have been taken, this field can read 'Paid'. If the form of payment was BILL EUR, the text could read 'To be Paid'.

Debit Ledger

• This is a drop-down list of available ledgers, used to book the invoice amount to the applicable accounts receivable ledger or debit ledger.

FBO location

• This is a drop-down list of available FBO locations. If multiple locations are managed, this field allows you to define which location this form of payment applies to. If the form of payment applies to multiple locations, but not to all, use the 'FBO location group' field to define the specific group. See FBO locations (Administration) for more information.

• Note: If left blank, the form of payment is available to all FBO locations.

FBO location group

• This is a drop-down list of available FBO location groups. If multiple locations are managed, this field allows you to define which FBO location group this form of payment applies to. See FBO location group (Administration) for more information.

Allow different FBO locations per Invoice

• This is a checkbox that allows for batching orders into a single invoice for orders at different FBO locations.

Is POS receipt number required

• This is a checkbox that defines if the user must record a receipt number generated from the POS (Point of Sale) system.

Caption for POS receipt number

• This is a free text field used to define the text that will be displayed adjacent to the POS Receipt Number field. If left blank, 'POS Receipt Number' will be displayed.

Is debtor's order number required

• This is a checkbox that defines if the user must enter a Debtor's Order reference number. This may be a Fuel release number or similar.

Caption for debtor's order number

• This is a free text field used to define the text that will appear adjacent to the Debtor's order number field. If left blank, 'Debtor's Order Number' will be displayed.

Currency

• Type the Currency code for this form of payment. This field is mandatory.
• Note: The currency code must be entered exactly as shown in Currencies (Administration).

Company logo on Invoice

• This is a drop-down list of available images to select which company logos should appear on the Invoice for this form of payment. If left blank, the default FBO location report logo will be shown.

Credit Type

This is a drop-down list for defining the credit type of the form of payment:

• On account: For customers that have credit through a contract.
• On account | Ad hoc: For customers that are to be invoiced on account for a single order only.
• Direct payment: Used for cash, credit cards, and other direct payments.
• Carnet: For payment cards issued by a broker, where the broker may have a credit agreement and negotiated price agreements with the FBO. When a payment is made using a Carnet, the order's debtor will be automatically set to the specified 'Debtor to Charge'. This ensures that the credit terms and price agreements of the broker are applied. To hide the contract prices from the handling order receipt and not disclose them to the aircraft operator or captain, you can set 'hide prices from operator' in the debtor broker's contract.

Payment gateway account

• This is a drop-down list of available payment gateways for online card processing. If left blank, the form of payment is classified as an offline payment.

Payment gateway card type

• This is a free text field that shows the card type taken from the gateway during setup. If left blank, the form of payment is classified as an offline payment.

Customer receipt product mapping group

• This is a drop-down list of available product mapping groups.
• Note: Product mappings may be used for both online or offline forms of payment.

Show mapped product code on handling order

• This is a checkbox that defines if the mapped product code shows on the handling order receipt.

• Note: Without the 'Mapped product code format string' field set, the handling description will be replaced on the receipt and invoice by the product mapped code.

Mapped product code format string

• This is a free text field used to display the format in which the mapped product codes should show on the receipt and invoice. For example, '~PlainHandlingOrderLineText~ (~MappedProductDescription~)' resulting in:
• Note: 'Show mapped product code on handling order' must also be set for any effect.

Disable cards on file

• This is a checkbox that disables cards on file for this form of payment.

Disable pay request by email

• This is a checkbox that disables the form of payment when completing a Pay by email request.
• Note: If 'Allow pay by email' is not set in the Payment Gateway, this setting will have no effect. A warning message will show if this is the case.

Disable card on file request by email

• This is a checkbox that disables the form of payment when completing a Card on file request.
• Note: If 'Allow card on file by email' is not set in the Payment Gateway, this setting will have no effect. A warning message will show if this is the case.

Is Active

• This is a checkbox that defines if the form of payment is active or inactive. When made inactive, the form of payment is not available for payment.

 

Custom values

 

Custom value

• Drop down of available custom values to assign to the selected FOP. See Custom values (Administration).

Remarks

• Free text remarks for this custom value.

NOTE: You can use this to restrict a form of payment to specific operators. If no operators are specified, all operators can use the form of payment.

• You can use this for example, when you have defined a specific form of payment for an into-plane or throughput contract, that applies only to specific operators.
• Use this table to restrict a form of payment to specific operators. If no operators specified, all operators can use the form of payment.

 

Operator

• Drop down of available operator/debtor contacts. If blank the form of payment is available to all contacts.