Introduction:

In Europe, many different VAT levels apply, but FBO One can handle most situations automatically.

Whether or not VAT is charged can depend on an AOC, the country of the debtor, or the type of product. In some situations, the same product can even have different VAT levels depending on the destination of the aircraft.

As each country can have different VAT regulations, each financial administration in FBO One can be assigned to a particular VAT rule group. A VAT rule group defines which VAT calculation rules apply.

If not already familiar with the VAT setup in FBO One, its recommended that you consult with your finance department and FBO One Support before making any significant changes. An error in the VAT settings could have an adverse effect on the FBO ability to issue invoices and apply the correct charges.

Contents:

• Adding VAT Codes:
• VAT Field Descriptions 
  • 'VAT Codes' Fields
  • 'VAT Percentage' Fields
  • 'VAT Code custom values' Fields

Adding VAT Codes:

The VAT codes screen is intended to configure the different VAT levels for each FBO Administration. 

It's highly recommended to apply and test any changes in the test system first.

1. Navigate to the 'Vat codes' screen in the main menu.
2. At the bottom of the VAT Codes section, select 'Add new'
3. Enter the new code details. Refer to the field descriptions section in this article below for a better understanding of the expected values.
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4. Select 'Save'
5. Select 'edit values below' for the newly created VAT Code
6. In the VAT code percentage section, select 'Add new'
7. Enter the validity and percentage to apply for the VAT code.
8. Enter an Invoice code and remarks if required. Refer to the field descriptions section in this article below for a better understanding of the expected values.
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9. You can test the new code (assuming its valid) by adding or editing a Product for the applicable FBO administration.
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10. You can also create an order in the test system and add the product(s) to confirm the correct rate of VAT is applied.

VAT Field Descriptions 

'VAT Codes' Fields

Description

Description or name of the VAT code.

Active

If unchecked, the VAT code will be hidden in select boxes.

Ledger

The ledger code for this VAT code. 

InvoiceCode

This can be printed instead of the percentage if the setting PrintVATInvoiceCode is set to 'TRUE' 

OmitPercentageFromBreakdown

The VAT percentage is not shown on the receipt and invoice.

Administration

The administration the VAT code applies to. Mandatory field.

Valid from date

Date from which the VAT code is valid.

Invoice remark

This is a text field where for example a legal text can be stored. This text will be displayed if the VAT code is present on the handling order or invoice. Where on the handling order / invoice the text will be displayed is configurable in the report settings by using the variable ~VatCodeRemarks~. 

'VAT Percentage' Fields

Valid from date

Date the selected VAT code is valid. Mandatory field.

Percentage

The percentage of the selected VAT code. Mandatory field.

InvoiceCode

This can be printed instead of the percentage if the setting PrintVATInvoiceCode is set to 'TRUE' 

Invoice remark

This is a text field where for example a legal text can be stored. This text will be displayed if the VAT code is present on the handling order or invoice. Where on the handling order / invoice the text will be displayed is configurable in the report settings by using the variable ~VatCodeRemarks~. 

'VAT Code custom values' Fields

Custom Value

Add a custom values for the selected VAT Code.

Remarks

Free text remarks for this custom value.