New Contact Notification Email Settings

Subject Setting : NewContactEmailSubject

Body Setting: NewContactEmailBody

Description:

The New Contact Notification email settings define the email subject and body for new contact notifications.

FBO One can automatically send an email when a new contact has been created.
This is typically used to notify the accounting department, so that they may enter the contact details in the accounting system.
They may also update the contact details in FBO One with the contact number from the accounting system.
This email may also serve as a notification to Management and/or Sales teams, highlighting a new client. They may then wish to welcome this client in person, or by follow-up email.

The address(es) to which this email is sent, can be configured using the NewContactEmailList application setting.

The subject and body of the emails can be configured by updating the NewContactEmailBody and NewContactEmailSubject settings:

Template Variables:

Variable name	Description	Example
Address1	First line of the contact’s address. See ‘Address 1' field in contact.	1 Main Road
Address2	Second line of the contact’s address. See ‘Address 2’ field in contact.	Flat
AllowSendPaymentRequestByEmail	Indicates if the payment requests can be sent for the contact if it’s a debtor for an order. See 'Allow Send Payment Request By Email' field in contact.	TRUE
AocExpireDate	Expiry date for the AOC for the contact. See 'AOC valid until' field in contact.	01-Oct-22
AocNumber	AOC number for the contact. See 'AOC number' field in contact.	AOC1234
ArrivalNotificationRequired	Indicates if arrival movement messages are required. See 'Send arrival movement message' field in contact.	TRUE
BatchInvoice	Indicates if the contact’s orders are batched into a single invoice. See 'Batch multiple orders into a single invoice' field in contact.	TRUE
CarrierCode	Airline carrier code for the contact (this may be the airlines callsign). See ‘Carrier code’ field in contact.	TOPS
City	City for the contact. See 'City' field in contact.	London
ConsolidateInvoices	Indicates if the contact’s invoices are included in entry export files. See 'Include invoices in entry export file' field in contact.	TRUE
ContactId	Contact’s unique ID in GUID format.	8ccc3d69-e59a-4a15-8662-6176a9c46a6b
ContactNo	The accounting contact number for the contact. See ‘Contact number' field in contact.	101975
Country	Country name and code for the contact’s address. See ‘Country’ field in contact.	United Kingdom (GB)
CountryForVat	Country name and code for the contact’s VAT treatment. See ‘Country for VAT purposes’ field in contact.	United Kingdom (GB)
CountryId	Country’s unique ID in GUID format.	565e1f6e-b50a-45bf-86f6-30f68a3467eb
CountryIDForVatPurposes	Country for UK VAT’s unique ID in GUID format.	565e1f6e-b50a-45bf-86f6-30f68a3467eb
DateOfBirth	Date of birth of the contact, see ‘Date of birth’ field in contact. Applicable to Person contacts only.	01-01-1980
DebtorReferenceNumberMandatoryID		25a092db-1b37-4752-a5a7-960e702bf0c6
DefaultDebtorOrderNo	Contact’s default debtor order number displayed on invoices. See 'Invoice reference number' field in contact.	CD123
Department	Department of the contact, see ‘Department’ field in contact. Applicable to Person contacts only.	Operations
DepartureNotificationRequired	Indicates if departure movement messages are required. See 'Send departure movement message' field in contact.	TRUE
DisableCardOnFile	Indicates if payment cards on file can be stored against this contact. See 'Disable keeping payment cards on file' field in contact.	TRUE
Email1	The operational/front office email for the contact. See ‘Email 1 (Operations)’ field in contact.	ops@fboone.com
Email2	The accounting/back office email for the contact. See ‘Email 2 (Back office)’ field in contact.	accounts@fboone.com
Fax	Fax number for the contact. See ‘Fax’ field in contact.	01245 678952
Firstname	First name for the contact. See ‘First name’ field in contact. Applicable to Person contacts only.	Adam
HasAocForAirsideVatExemptionPurposes	Indicates if the contact has AOC exemption for VAT; possible values are: ‘Unknown’, ‘No’, ‘Yes’. See 'Has AOC for airside VAT exemption purposes' field in contact.	TRUE
Initials	Initials for the contact. See ‘Initials’ field in contact. Applicable to Person contacts only.	AM
IsActive	Indicates if the contact is marked as active. See ‘Is active’ field in contact.	TRUE
IsCrewMember	Indicates if the contact is marked as a crew member. See ‘Type of contact’ field in contact. Applicable to Person contacts only.	FALSE
IsDebtor	Indicates if the contact is marked as a debtor. See ‘Type of contact’ field in contact.	TRUE
IsHq	Indicates if the contact is marked as a headquarter.	FALSE
IsOperator	Indicates if the contact is marked as a operator. See ‘Type of contact’ field in contact.	TRUE
IsOrganization	Indicates if the contact is an organization.	TRUE
IsPax	Indicates if the contact is marked as a passenger. See ‘Type of contact’ field in contact. Applicable to Person contacts only.	FALSE
IsSupplier	Indicates if the contact is marked as a supplier. See 'Type of contact' field in contact.	TRUE
IsTripSupportProvider	Indicates if the contact is marked as a trip support provider. See 'Type of contact' field in contact.	TRUE
JobTitle	Job title for the contact. See ‘Job title’ field in contact. Applicable to Person contacts only.	Support
Lastname	Last name for the contact. See ‘Last name’ field in contact. Applicable to Person contacts only.	Marriott
MergeAttachmentsIntoInvoicePdf	Indicates if attachements should be merged into a single PDF. See 'Allow merging of invoice and supporting docs into 1 PDF' field in contact.	FALSE
Name	The official name for the contact. See ‘Organization name' field in contact.	Test Operator Ltd
NeedsReviewTypeId	Needs review type’s unique ID in GUID format.	802e6c6d-1308-44f9-8c15-7b72494ac81d
OperatorTypeId	Operator type’s unique ID in GUID format.	f136b67e-a7f2-4759-8da7-a40b4ec47d94
OverrideAutoAttachJsonToEmailInvoice	Indicates if the contact is overriding the Administration default for attaching the invoice JSON file when sending an invoice by email. See ‘Auto attach JSON file to email invoice’ field in contact.	FALSE
ParentOrganizationContactId	Parent contact’s unique ID in GUID format.	x12aasd88-casde-46as7-bd1-fasdasds67s
Phone1	The operational/front office phone number for the contact. See ‘Phone 1’ field in contact.	1234
Phone2	The accounting/back office phone number for the contact. See ‘Phone 2’ field in contact.	1234
RestrictedToFboLocationGroupId	Restricted to FBO location group’s unique ID in GUID format.	ce216588-cdee-46c7-b441-f030280d671f
Shortname	The operational short name for the contact. See 'Short name' field in contact.	Test Operator
Sita	SITA number for the contact. See ‘SITA’ field in contact.	ASDFG
Staffnumber	Staff number for the contact. See 'Employee number / staff number' field in contact. Applicable to Person contacts only.	12345
State	The address state/county for the contact. See 'State' field in contact.	Greater
VatNo	VAT number for the contact. See 'VAT number' field in contact.	GB12345678
VatNumber	VAT number for the contact. See 'VAT number' field in contact.	GB12345678
WebsiteUrl	Website URL for the contact. See 'Website' field in contact.	fboone.com
Zipcode	The address Zip code/postal code for the contact. See 'Zip code' field in contact.	123456

NewContactEmailSubject example

New contact added: ~Name~

NewContactEmailBody example

New contact has been added in FBO One by user ~EmployeeDisplayName~ 

User Full Name and User Account: ~UserEmployeeDisplayName~.

Contact details: 
- Name: ~Name~ 
- Shortname: ~ShortName~ 
- ContactNo: ~ContactNo~ 

Is this contact an: 
Organisation ~IsOrganization~ 
Debtor ~IsDebtor~ 
Operator ~IsOperator~ 
Supplier ~IsSupplier~ 
 
Address Details: ~Address1~ | ~Address2~ | Zipcode: ~Zipcode~ | City: ~City~ 

Email 1: ~Email1~ | Email 2: ~Email2~ 

Tel 1: ~Phone1~ | Tel 2: ~Phone2~ 

Fax: ~Fax~ 

Web: ~WebsiteUrl~ 

(you may want to change the Contact No. to match your accounting system) 

~ApplicationUrl~/contact.aspx?contactid=~ContactID~

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NewContactEmailSubject example

NewContactEmailBody example

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