Introduction

For the benefit of generating official boarder control documents such as General declaration, both crew and passenger data may be added to work orders.

The initial data entry may be achieved using the following methods:

• Searching for pre-exisiting Crew/Pax record

• Manual data entry
• Copy from previous flight
• Upload via excel
• Passport scanning devices
• Imported by a third party (API) (outside the scope of this article)

Searching for pre-existing Crew/Pax record

Searching for pre-exisiting records is the quickest method of inserting crew/pax entities to the order.

1. Navigate to the order crew/pax tab.
   
   
   
2. In the relevant flight sector search box type in the name or passport number.  .
   

Manual data entry

1. Navigate to the order crew/pax tab.
   
   
   
2. In the relevant flight sector select the 'Add New' button.
   
   
   
3. Enter the relevent crew/pax data followed by 'OK'. 
   

Copy from previous flight

1. Navigate to the order crew/pax tab.
   
   
   
2. Select the 'Copy from previous flights' button.
   
   
   
3. Define which flight sector the copy should apply to.
   1. Select the crew/pax entities to copy.
   2. Select 'Copy' to complete the request.
      

Upload via excel file

See article How to batch upload crew/pax details via Excel file

Passport scanning devices

See article Choosing the right Passport Scanner

Good to know

• In order to keep the crew/pax screen relevant, each location may define the list of fields to be displayed. See setting AvailablePaxCrewEditorFields.
• Crew/Pax details may also be available in OTC types of order. See setting EnablePaxCrewDetailsInOtcOrders.
• Additional travel documents types may be created. See article Travel document types.
• There are automatic rules to allow for the automatic deletion of:
  • Crew details after a specific period. See article IsCleanCrewNamesEnabled.
  • Pax details after a specific period. See article IsCleanPaxNamesEnabled.
• Crew/Pax data may be shared across your FBO Network. See article SharePaxCrewWithNetwork.
• Crew/Pax details may be displayed to users in full or abreviated form. See article ShowFullNamesForCrewPaxByDefault.